Do you want to add another administrator on your website or multiple authors on your blog? WordPress includes a built-in user management system that makes creating and managing users and user roles very easy.

WordPress, by default, has 5 user roles. Each role has a set of permissions that enable the user assigned the role to perform certain tasks on the website. Below is a brief overview of each role:

Administrator

  • Log into the website
  • Update own user profile
  • Add/delete/edit users
  • Comment on posts
  • Moderate comments
  • Upload files/images
  • Add/delete/edit categories
  • Add/delete/edit tags
  • Read published pages & posts
  • Add/delete/edit pages (any)
  • Add/delete/edit posts (any)
  • Read/delete/edit private pages & posts
  • Configure/update WordPress core
  • Install/delete/configure themes
  • Install/delete/configure plugins
  • Import/Export

Editor

  • Log into the website
  • Update own user profile
  • Comment on posts
  • Moderate comments
  • Upload files/images
  • Add/delete/edit categories
  • Add/delete/edit tags
  • Read published pages & posts
  • Add/delete/edit pages (any)
  • Add/delete/edit posts (any)
  • Read/delete/edit private pages & posts

Author

  • Log into the website
  • Update own user profile
  • Comment on posts
  • Upload files/images
  • Read published pages & posts
  • Add/delete/edit posts (own)

Contributor

  • Log into the website
  • Update own user profile
  • Comment on posts
  • Read published pages & posts
  • Add/edit posts (own) . Posts must be approved by an Admin.

Subscriber

  • Log into the website
  • Update own user profile
  • Comment on posts
  • Read published pages & posts

Step 1: Log into your WordPress website. Learn how to log into your WordPress website.

Step 2: The Add New User page is accessible from both the Main Navigation Menu and on the Admin Toolbar.

A) Accessing the Add New User page from the Main Navigation Menu. On the left-hand Main Navigation Menu hover over/click/tap the “Users” link. On the Users sub-menu click/tap the “Add New” link.

B) Accessing the Add New User page from the Admin Toolbar. On the Admin Toolbar located at the top of the screen hover over “+ New” link (tap the “+” plus symbol on mobile devices). On the sub-menu click/tap the “User” link.

Step 3: The Add New User page will open. The Username and Email fields are mandatory fields but all the other fields are optional. Fill in the form providing the following information:

  • UsernameThis is a mandatory field. Type in a username of the new user. This will also be used as the Login name of the new user. When deciding on a username, keep in mind that the username cannot be changed once the new user has been created, so double check for typos!
  • Email – This is a mandatory field. Type in the new user’s email address. The website will use this email address to send the user emails for administrative purposes (example: password resets) and when someone comments on their posts.
  • First Name – Type in the new user’s first name in this text box.
  • Last Name – Type in the new user’s last name in this text box.
  • Website – If the new user has another website (example: a personal blog) you can add the website address in this field.
  • Password – If you leave this field untouched, the website will generate a Strong password for the new user. You can change this generated password by clicking on the “Show Password” button. A password strength indicator will be shown just below the password field to show you how strong your new password is. If you choose to use a weak password, a checkbox will appear to confirm that you want to use a weak password. You can check this box to confirm that you want to use the weak password.
  • Send user notification – If you tick this option the website will send the new user an email with their username and a password reset link.
  • Role – From the drop-down list select the Role you want to give to the new user.

Step 3: Click/tap on the “Add New User” button to create the new user.

Add New User Button

After clicking/tapping the button you should receive a confirmation message at the top of the screen saying “New user created”.

This user-guide is only intended to assist WeaverWorx customers with accessing and managing their WordPress websites. WeaverWorx is not affiliated, associated, authorized, endorsed by, or in any way officially connected with WordPress, or any of its subsidiaries or its affiliates. The official WordPress website can be found at https://wordpress.org/.

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